1. The Assembly's fixed
and constant resources are the voluntary contributions
of member states which are deposited in the Assembly's
treasury on a bank account opened for this purpose at
a central Athenian bank which the Secretariat is to
choose, in the name of the General Secretary and the
Treasurer of the Secretariat.
In addition, the assembly's financial resources are
supplemented by contributions and donations of the Assembly's
members, its followers and sponsors and by other contributions
which are not forbidden by the Hellenic law. The I.A.O.
assets are composed of the aforementioned resources
which are accepted by decision of the Secretariat.
At the initial G.A. of approval of the present regulation
of function, a decision is made, following the recommendation
of the Secretariat resulting from the finances committee's
opinion, on the amount - basis for the contribution
of each member state of the Assembly which is the same
for all member states.
Following the G.A.'s conclusion, a letter is sent to
the president of each parliament whose state participates
in the Assembly and he is announced the decision and
way in which his parliament may reimburse its annual
contribution. If the member state is unable to reimburse
the specific amount, then the Secretariat may adapt
it to the potentials of the member State.
Following a relevant to this case request submitted
to the General Secretariat by a member state of the
I.A.O. on time and prior to the realisation of the expense
and after its approval, they are considered to have
partially covered the annual contribution ..expenses
to which it was subjected to, for the holding of the
Assembly's Plenary Session or General Secretariat's
Meeting in its country.
2. The Hellenic state, through its National Parliament
cares for the assistance of the function of the Secretariat
which is seated in Athens.
It reimburses the rents for the Offices and in agreement
with the Secretariat additionally reimburses an extra
amount in order to partially meet the costs of the Secretariat's
function.
3. The finances committee recommends and the International
Secretariat decides for the manner of accounting management
of the money. Nevertheless, the management is governed
by the following principles:
It operates within the frame of the G.A.'s principles
and objectives and the approved by the G.A. budget.
No expense is executed and is neither acknowledged without
prior approval of the Secretariat which informs the
finances committee accordingly.
Nobody is entitled to proceed to a financial or other
activity whatsoever in the name of the Assembly or the
Secretariat, whatever the source the money may originate
from, even if these are out of account, without the
Secretariat's prior decision.
The documents are signed by the Secretariat's treasurer.
4. The Secretariat, following consultation with the
finances committee, appoints one of its members or the
members of the finances committee to be treasurer of
the Assembly.
He is held responsible and accountable for the good
management of the money and cares in order for the Secretariat,
following the recommendation of the finances committee
on the manner of account management of the Assembly's
treasury money. The treasurer without the Secretariat's
relevant decision, is entitled to make an expense up
to an amount which is determined by decision of the
Secretariat.
For expenses exceeding the in question amount, the decision
of the Secretariat is always required.
If the treasurer is absent, Secretary General, functioning
as treasurer, holds all the powers which the treasurer
does, including the power to sign financial documents.
5. The treasurer's duties are among others:
-To be responsible for the Assembly's financial directorate.
-To submit to the Secretariat in cooperation with the
finances committee the budget plan for the sitting of
April.
-To submit to the Secretariat at the September sitting
the approved by the G.A. budget.
-To submit to the Secretariat at the June sitting prior
to the G.A. its audited accounts of the past year and
the annual financial report.
-To participate in the finances committee whose aim
is to secure and increase the Assembly's revenues.
6. The Assembly's revenues may for no reason whatsoever
be redistributed among its members.
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